Job Overview:

We are seeking an executive assistant to provide essential support and empower our senior leadership team. The ideal candidate will be a proactive problem solver with outstanding communication skills and a keen eye for detail. This individual should have experience in an office setting, handling administrative tasks, and offering support to managers.

Responsibilities:

• Provide primary support to the CEO, President, CTO and additional assistance to other executive team members, as needed, to ensure the successful achievement of company goals and efficient operations.

• Refine and maintain internal processes that support senior executives across the company, coordinating both internal and external resources to streamline workflows.

• Manage communications with employees by acting as a liaison between internal and external executives on various projects and tasks.

• Plan and coordinate activities to ensure senior executives' priorities are met, organizational goals are reached, and best practices are maintained.

• Oversee the CEO, President, and CTO’s professional and personal schedule, including managing agendas, mail, email, phone calls, client relations, and other company logistics.

• Coordinate complex calendar management and scheduling, ensuring smooth communication and flow of information to senior executives.

• Handle travel logistics for senior executives, including accommodation, transportation, and meals.

• Provide administrative and office support, including typing, dictation, creating spreadsheets, faxing, and maintaining filing systems and contact databases.

• Uphold professionalism and maintain strict confidentiality with all materials.

• Organize team communications and coordinate internal and off-site events.

Required Skills/Qualifications/Duty Experience

Essential:  

• Four or more years of experience in an administrative role reporting directly to upper management

• Excellent written and verbal communication skills

• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

• Proficiency with office productivity tools and an aptitude for learning new software and systems

• Flexible team player, willing to adapt to changes and unafraid of challenges

• Ability to maintain confidentiality of information related to the company and its employees

Preferred:  

• Experience with filing systems and budgets

• Experience in proposal writing.

Security Requirements

• Must possess and maintain a TS/SCI clearance at time of hire

Education/Certification Requirements

• N/A

Travel: 

• Ability to travel as needed, estimate less than 25%

What We Offer:  

• Competitive salary and performance-based incentives  

• Comprehensive health, dental, and vision benefits  

• Opportunities for professional development and certifications  

• Flexible work environment with hybrid or remote options  

• A supportive, innovative, and growth-oriented culture  

How to Apply:  

If you are passionate about building and maintaining reliable systems and thrive in a fast-paced environment, we want to hear from you! Please submit your resume and a cover letter detailing your experience and enthusiasm for the role to hr@blueobsidian.solutions.